Virtual Office Solution
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There are many reasons why you should get a virtual office in New York City. You can enjoy saving money and still have all of the conveniences that you need to run a successful business. Whether it is a second or third address for your current business or you first, getting a prime business address in the capital of commerce in the US is a sure-fire way to bring increased legitimacy to your company.
To begin with, you will have a lower start up cost for your business. You will not have heavy overhead costs like electricity bills and other costs associated with monthly rent of a brick and mortar business. You simply pay for the services you need. You do not have to worry about furnishing your office either. The cost of nice furniture can really be expensive when you are just starting out, and is something that most people fail to consider when planning their budgets.
Many virtual offices come with receptionist services. Someone will answer your phone calls in a professional way and either transfer the call to you or send you a message. You will sound a lot more professional with virtual phone systems, and you dont have to worry about constantly being around the phones or hiring someone to do that at a high cost (and ultimate tax burden), because your Live Virtual Assistant will handle everything.
Having a good address is another plus. You may do most of your work from the comfort of your own home, but you can also have a prestigious business address. Customers will be more likely to trust a business that has an established office space, which will eventually provide your business with a heightened appeal to your prospective customers.
Another great reward of a virtual office is that you do not have to hire employees that are located in one area. If you discover a talented professional that lives across the world, then you can hire them to work with you without worrying about your physical location. With a virtual office, there are no worries about having to ride back and forth to work every day. You can work over the Internet and over the phone daily.
- Reduce Office Costs. One of the easiest ways to start and maintain a successful business is to reduce office expenses. Many businesses can use a virtual office solution to run their office, reducing the need for on-site employees. Virtual Offices can be used for any type or size of business and entail many benefits, including saving money on office space/leases, having a prestigious business address in major markets across the US, having a Live Virtual Receptionist handle all of your calls, proper meeting and conference facilities/resources and so forth.
- Reduce Communication Costs. Using virtual phone systems will allow you to never miss a call while not having to install expensive phone systems for your business. These virtual phone systems will take calls around the clock, forward messages to you if required, and act as an office assistant. Phone networks, and their associated operating costs, can be one of the largest expenses for a small business.
- Go Digital With Documents. Having all of your paperwork in digital format will reduce a lot of unnecessary printing expenses, as well as save room in your office. Unless it is very necessary to have forms on hand, all documents should be digital and only printed on demand. This is also very friendly for the environment, which all businesses should strive to be.
- Hire Contractors Instead Of Employees. If you need sales reps to promote your business, hire them as a contractor for your company and pay them a commission. This will greatly reduce your tax burden for employment taxes, reduce your insurance costs, and limit your liability.
- Use Free Advertising. There are many ways that you can use free or low-cost advertising to promote your business on or off the Internet. Take the time each day to promote your business using free methods, and you will see a significant increase in your earnings.
- Circles Make Google+ Unique (In a Good Way)
- Using Hangouts for Interactions
- Search Engine Ranking Superiority
- Show You Care
- It’s Fast and Simple to Start
Circles, a key feature of Google+, may seem like a fun thing for just people to use at first so you are able to keep your groups of friends and family separate. But if you take a moment to think about the possibilities of using it for your company, you can use Circles to separate employees, clients and business contacts, and then directly target them with different updates/posts content.
This is kind of like using our virtual office solution to manage and micromanage all information/tasks and maintain all of your company data in an accessible online network.
Hangouts, the Google+ video chat technology, supports up to 10 people at a time having a video conversation with each other. Think of it as a video version of virtual phone systems and you’ve got the basic idea. Not only can employees use these to communicate, but you can also reach out to customers as well.
Hold employee video conferences to introduce new strategies or discuss breaking business developments, or host live online tutorial/how-to workshops to educate your clients on your products/services. There are myriad unique and creative options open to you and your business when you hang out.
Perhaps the most useful part of Google+ is the fact that it can be integrated with your business’s SEO efforts for higher search engine rankings. When customers “+1″ your website, it works into Google’s search engine algorithm as to how they rank pages. +1s equal a higher search engine ranking, which is great for you and your virtual offices.
You should also include targeted keywords in your posts/updates, as well as in your About section. In the latter, also provide links to your business website so people (and Google) can access you more easily.
With a Google+ account you can directly seek out customers who are talking about your business or one of your products and engage in a conversation with them, which shows all consumers that you care about them, and that you’re always listening to their feedback. In addition, it allows you to get more fans, and more +1s.
To set up a Google+ business account can take as little as five minutes, which is an extremely short amount of time, particularly for the return that you can experience from setting one up.
In the current economic and business climate we find ourselves in, finding and retaining that perfect employee we all love so much has become much harder. There are strategies, however, to find great employees and then, once that happens, it’s up to you to keep them happy and make sure they don’t leave.
Putting your company out there online and utilizing job recruitment websites and bulletin boards is the first things you want to consider. Most prospective employees are turning to online job searches as their primary tool in finding new employment. Job seekers these days are all too familiar with employers referring them to their websites for an online application. So many of them do not inquire at your place of business anymore. Take advantage of this trend by maintaining a high level of online saturation to attract that perfect employee.
The business employee of the modern world is also very interested in flexibility. Looking at virtual offices with a live virtual receptionist ensure a high level of flexibility, and with many mothers returning to the workforce, flexibility is huge. Companies that let the employees pick their shifts and are flexible about hours and childcare issues tend to produce happier and more productive employees. And when this happens, your retention rate shoots through the roof.
There are always good employee prospects out there, its just about finding what’s perfect for you and your business. Keeping them in this high turnover environment is a difficult challenge, but one that if conquered will give your business a high level of success. Many companies simply embrace the fact that employees are not going to stick around forever, so the mood and environment at the business project that onto the employee. This in turn contributes to a high turnover rate, one that we have seen in the past five or so years. Businesses that go out of their way to ensure employee happiness do much better than those that accept turnover as inevitable. Small things go a long way with workers and you should not underestimate the impact a small gesture can make.
Taking advantage of the online job seeking trend, being a flexible employer and maintaining a happy work environment are small things that can go a long way to building a successful company.
In an age that now seems like history (because it soon will be), employees had to commute for 20 minutes to an hour or more in order to reach their office building. All calls and materials entered this building, and all work was done within its walls. While employees often took assignments home to mull over, it was clock in and clock out, just like at a factory. These offices were paper factories.
Thanks to modern technology, there is now the virtual office solution. The Internet, along with mobile devices, eradicates the need for members of a team to have proximity. While physical meetings are still apart of the process, they seem to be getting fewer and fewer. People can talk to each other, send text messages and send documents and multimedia files from anywhere in the world.
Some smart programmers and organizers got the idea of creating a product based on the growing informal trend of using mobile media. Virtual office services are a software and the supporting company that maintain a complete environment that allows people to work in. It is a programmable structure that allows employers or the board to decide how this form of social media will operate.
A team can collaborate, like in a chat room, except the administrator sees what all is going on. There is oversight, just like in a regular office. Documents are uploaded and available for everyone to see, if that is what the office administrator desires.
Virtual offices go more than that, though. They also provide you with a prestigious business address, automatically bringing prestige to your company name. You can also use the services of a Virtual Assistant to answer all phone calls and forward them to you (great so you can go on vacation and not worry about a thing, too). There are also meeting and conference rooms available, just in case you need to meet clients at your office. And there are many other possibilities to choose from, like copy and fax machines for example.
The best part is the ability to go green with a virtual office. Gas is expensive, and saving people the hassle of community increases the efficiency of a business. It saves everyone time and money, and often helps a business to work more efficiently. It also helps you and your business leave a smaller carbon footprint, so you are also doing your part to be eco-friendly.
Economic times are tight for many businesses these days. Many small businesses cannot keep up with the costs of renting a brick and mortar office and paying the salaries of a secretarial staff. Unfortunately, there is still a real need for to have a live human on hand to answer the corporate phone, and for closely related clerical work. In the face of these issues, many businesses are turning to a virtual office solution to meet their needs.
One of the best ways to save money while maintaining an adequate level of service is to use a live virtual receptionist as a professional, pleasant point of human contact for your customers. Reputable virtual offices limit the number of businesses each receptionist takes calls for, so customer service will always be available in a timely manner. If customers must be briefly placed on hold, they will hear soothing music instead of being left to cool their heels in a blank silence. A quality virtual assistant will screen, prioritize and forward your calls by the criteria you set, so your highest priority calls can always be forwarded to you immediately.
In addition to the human touch of a live phone answering service, virtual assistants can forward both faxes and voicemails to your email inbox, where you can deal with them at your convenience. A virtual office solution can help manage your calendar and schedule your appointments. A live virtual receptionist may make calls for you as well as receive them reminding your contacts to keep their appointments and helping you finds new customers.
A serviced office is an office that is at another location but allows the users of this service to limit the need for traditional office costs but still maintaining a professional business image. The serviced office works well for small businesses that are looking for a short-term office space solution or for a business looking for a flexible lease. In addition, serviced offices also work well for businesses that are growing quickly, branch offices for larger companies, foreign companies and other businesses looking for short-term business solutions.
There are many reasons why some businesses find a serviced office beneficial such as: an increase in employees, a business growing unpredictably, relocation is needed soon, wasted space in a current location, the need for a more professional looking office and not having enough money to rent a conventional office.
There are many benefits in obtaining a virtual office such as: they are ready to use quickly, flexible leases, little worry about managing the serviced office, flexibility, internal branding and no maintenance of equipment and furniture.
In addition, there are several types of serviced offices such as long-term offices. Long-term offices have 1-2 person executive suites and large open-plan offices that can easily take care of 6-9 people. And, all offices are modular. There are also short- term offices. Short-term offices are offices that are used 1-3 months, are fully furnished and are often available to customers any time they need the space. The branch/ representative offices are used by new businesses and need business services quickly, along with a qualified, professional team. Other types of serviced offices are Start-up offices, Project offices, Team room offices, Disaster Recovery offices and Day use offices.
Web conferencing has become a part of the world of vocational technology. With more and more people opting for a virtual office as compared to the traditional office set ups, telecommunication has become very important. For those that work from a virtual office, they have to communicate through video, audio, text, live virtual receptionist and live phone answering services. Files, your desktop, a browser or even a power point presentation over the Internet can be shared. Thus more IT companies have been inventing newer and more efficient ways to allow this communication to flow with ease.
International communication is the biggest advantage of video web conferencing. For those working in a virtual office, web conferencing is important to bring together the various clients and employees around the world. Due to the rapid globalization of our markets, every firm has employees that work from abroad and clients from various countries.
Online training and support can be provided to employees through a ‘webinar’ or a web-based seminar. A presentation, lecture, workshop or seminar can be transmitted over via the Internet, which can be one or two-way. Electronic Meeting Systems (EMS), which provides online facilitation, tools to help in the web conference. Voice over IP (VoIP) can be used for real time audio communication.
All these products that web conferencing gives us are easy to use and do not need software and external installation; it can all be done at the touch of a mouse. They cost less than hardware-based video conferencing and are available anywhere. Other benefits include increase of employee morale after using advanced technology, improve safety and reduce travel risks. With the world growing leaps and bounds, we should too should get on the bandwagon and make use of the gifts the IT geniuses have given us.
If you own a company and want to dramatically cut costs, your best solution is looking into getting a virtual office. The phrase virtual offices were created by Alf Moufarriage, who was the founder of Servcorp in 1990. It is best described as “everything but the office. A virtual office was first offered to professionals who worked at home.
If you have a home-based business and don’t want your personal address on business correspondence, a virtual office address can gain your business a credible and respected working address. It is also great for business people that travel a lot. Large companies wanting to break into new locations can have a working office address and find a virtual office an excellent option. You can choose a virtual office address to be used on your business cards, stationery, and other business products, and even have your mail collected and signed for.
Solutions provided by having a virtual office include: a live receptionist, real street address, telephone number, answering service for your phones and fax service. A virtual office can also provide meeting and conference rooms, and you can even have your mail forwarded to you. The virtual office solution is an excellent option if you cannot afford expensive office space and furniture or simply want to save money on countless overhead costs. You can choose your virtual setup, with some packages paid by the hour and others offered in group-like options, which include a mailing address, telephone number and a live virtual receptionist.
The virtual office solution is the new kid on the block, saving companies thousands if not millions every year in overhead costs. This crafty little conception has transformed the way many businesses handle their day-to-day operations, and is becoming more widely used because of this.
The tasks performed by these new virtual offices are growing limitless and are beginning to mirror those of traditional in-house ones. Arguments can already be made of the efficiency and low operating costs associated with them. But an emerging sector of this bustling exchange is that of conferences, complete with meeting rooms. When you start thinking of the savings of doing business in an online meeting room with clients all over the world, you begin to see just how powerful these types of offices are really becoming.
So what are these meeting rooms” Just think Skype, except a very advanced version of it. Many of these rooms are complete with formal design, conference calling, voice, video, messaging, and even state-of-the-art presentation software to help close any deals. The sky is the limit here.
The flexibility alone makes this a viable option. These conferences can be set up anytime and anywhere. Weather you’re in travel, at home, or in your office, you wont’ have to worry about missing a meeting again.
The costs associated with this type of meeting can create enormous savings when you figure in travel expenses, catering, time lost, etc.
With many conferences now being available via phone, the excuses to miss those unprepared meetings are dwindling.
And sure, missing out on the free lunches or golf outings by vendors is not much fun. But how many of these are really all that productive anyway”
Times are changing. And even though in-person meetings will always have their place, the virtual office solution has certainly taken a position in businesses today.