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Technology developments in the 21st Century have opened up avenues for businesses that weren’t possible earlier. The concept of virtual offices, with their convenience and flexibility, has helped small businesses and startups shift from the traditional office setting and still operate successfully. Depending on the requirements of the business, you can choose from the hundreds of mobile apps available for efficient on-the-go- business.
Here’s a list of some of the best mobile apps for virtual office users and business people alike:
Evernote: Evernote holds copies of all your important documents and images and is essentially a huge file cabinet.. It comes with a convenient search feature for all saved files, and even the text inside the stored images.
Awesome Note: One of the highest rated notes apps and currently available for the iPhone, Awesome Note combine notes and to do’s, sets up your calendar, creates folders and backs up your data to the web.
Springpad: Springpad is another great app for quickly and easily saving anything you want to remember.
Dropbox: Probably the easiest service to use when it comes to cloud storage, Dropbox allows you to open, download and share files from your mobile device.
Google Docs: Google Docs has emerged as one of the most popular apps to store and share documents with friends and colleagues. It gives you the option to choose who to share data with and can be accessed from anywhere.
Documents to Go: It lets you view all of your Word, Excel and Power Point files right on your smartphone. Files are displayed flawlessly and make for great viewing considering the screen size.
Sign Now: Sign Now lets you open a document, add your signature or other needed information, and send it back from your phone. There is also an option to use a stock signature for low importance documents or upload your original and use that for your documents.
Camscanner: Available for the Android and iPhone, Camscanner is a very useful mobile scanner that lets you create PDF documents with your mobile camera. It integrates easily with your mobile email app or cloud service like Dropbox or Evernote.
My Eyes Only: My Eyes Only is a password manager for the iPhone that never sends encrypted information over the network. You can store credit cards, logins, financial accounts and more.
TripIt: Probably the best known travel app, TripIt lets you store itineraries, get maps, link to hotels, find restaurants and will even send you flight alerts and alternate flight options.
Skype: The popularity of Skype as a means of communication is no secret. It allows you to stay connected on-the-go and even has the facility of video chat.
Google Plus: Although a social app, Google Plus is popular for its Hangout feature, which is great for conferencing and allows up to 10 people on a video call for free.
Time Tracking: A great time tracking app, it makes sure you don’t lose track of time, whether you are a consultant tracking your hours or an entrepreneur just trying to figure out how long things are taking.
With these virtual office apps, isn’t it great to have a mini mobile office in your pocket?
The recent rise in technology has whipped entrepreneurs into a smartphone frenzy. With most smart devices giving users access to a concoction of applications, it is no surprise that over 88 percent of entrepreneurs rely on applications like the following to help them manage business.
Rock The Post
This app is powerful for new entrepreneurs. Simply upload posts relating to planned projects, reach out to networks interested in swapping resources, and get your idea endowed.
Entrepreneurs have been relying on Mail Chimp to connect with their target audience since 2001. Extensive newsletter lists can be controlled and tracking data makes monitoring campaigns easy.
Hoot Suite boasts over three million users and allows for business maintenance when on the move. Use the integrated analytics to stay updated with social media presence.
E-commerce business owners can accept credit card payments out of office with Square. This app was created by Jack Tors, the co-founder of Twitter, and it can really help boost profits.
When you need to examine legal documents use Legal Zoom and avoid business disruptions, because this app enables you to gain access without lawyers.
More convenient than calculating transactions with standard methods, Expensify synchronizes purchases to credit cards so that expense reports can be generated.
Save time organizing trade shows and meetings with Open Table and reserve tables through your device in 150,000 worldwide restaurants.
Phone communications can be tedious but with Glympse, you can inform business associates of your location using Google Maps, with date and time of arrival included.
ToodleDo enables you to clean up your schedule in central locations by categorizing priorities, targets, task duration and to-dos.
Docstoc introduces various templates for documents, which can then be transferred to devices and accessed instantly.
About the Author
Jim Jacques is the President of United Virtual Office, which provides business owners with virtual office services to help them save money and grow their business. Virtual Offices include a prestigious business address in myriad U.S. cities, Virtual Phone Services, courier services and more.
Smartphones are one of the most important tools for a business entrepreneur today. A phone well equipped with the right selection of mobile apps is like a secretary, a personal assistant and an intern all rolled into one. Especially for small business owners and start-up companies, you’ll want to extract the most value from your smartphone as possible; you’re paying for data anyway! With these ideas, you can use your device to manage tasks, keep connected to your business and keep all your material current.
Manage tasks with simple, easy mobile apps. For a basic to-do list that can be shared with collaborators, Astrid Task/To-Do list provides a great organizer function, priorities and delegating options. AnyDo is another highly rated task management application. Both have won high acclaim; check them out and decide which works best for your organization style.
Stay connected with your business no matter where you are. The ability to access your business no matter where you are can make the difference between a big opportunity and a flop. For a high-end product, check out LogMeIn Ignition. This app will allow you to access any material on your office computer or laptop from your smartphone at any time. It’s a bigger investment at $25. If you’re not sure that kind of product would be helpful, you can try an app with a similar concept: GoToMyPC is a highly rated, but simpler version that gives many of the same capabilities.
Sync your data.One of the most exciting capabilities your smartphone has is syncing material to have the most up-to-date content for use with your clients and associates. If you love using Google Docs to develop content collaboratively, make sure you use the Google Drive Android app version. This gives you access to all your Google documents and other content, as well as the ability to develop content with feedback in real time.