now browsing by category
Time is money no matter what your profession, but lawyers deal with many duties at one time. Successful multitasking is not necessarily part of the curriculum for law school. Organization is the key to improving productivity in a legal office. Time management for attorneys is paramount because the details are critical. Lawyers can use tips and tricks to improve their skills and adapt a time-efficient lifestyle.
Good Morning Sunshine
The early bird gets the legal worm, as they say. Start the day earlier to get some personal chores out of the way. Even just one hour will give you time to exercise and avoid spending part of your workday at the gym. As you sit and eat breakfast, go through the to-do list for that day and plan. Create a travel route that makes the most efficient use of your time. For example, whether you have to pick up court documents or your dry cleaning, schedule the trip at a time you will be in the area.
Organize by Assignment
Time management for attorneys means good organization skills. Create a template to help structure time for new cases. When you get a client, break the workload down by task and objective. Create lists of questions that need answers for during investigations. Develop a workflow chart that every person working on the case can refer to while doing his or her part. Add deadlines for tasks as much as possible. Even better, delegate and have a secretary or paralegal do this for you.
Don’t overbook your time. Instead, outsource work when you can. This could be case related items or just general office management. A live virtual receptionist is a cost-effective approach to managing the phones, for example. Save your valuable time for supervision and fire prevention.
Create Virtual Offices for Lead Generation
A lawyer spends years in school learning how to interpret the law, but that doesn’t bring clients to the door. Most attorneys need to spend some time looking for business, especially in the beginning. Technology offers a solution to this problem through telecommuting.
Virtual offices are the new-age way to handle time management for attorneys. A virtual office allows you to hire someone to do the legwork and marketing without spending the time or money on a physical location. Setting up virtual offices will allow you to micromanage the situation via the Internet or phone. That frees up time to deal with the actual legal requirements of the job.
Between court visits and digging up new clients, an attorney can easily end up spinning his wheels when trying to build a practice. Time management for attorneys is a necessity in the legal business world. Utilizing the modern tools available today will help lawyers stretch their time. With proper time management, attorneys increase productivity and decrease stress to balance out their lives.
With the advent of smart technology, it’s never been easier to take your work with you wherever you go. For some small business owners and entrepreneurs, having a portable office as well as a bricks and mortar building has always been if not a necessity, then at the very least desirable. Nowadays, virtual offices rather than a fixed location are becoming a conscious choice for many.
Most small businesses going down the virtual office route do so for cost reasons. If paperwork needs are small, it is more efficient to hire experienced secretarial help by the hour from a pool of dedicated workers. The obvious dilemma in the past for small businesses has been the lack of a fixed address. A virtual office could take you from appearing to be an unreliable, fly-by-night operation to having one of the best commercial addresses in town. Providing a mailing address, virtual phone services with a live receptionist to answer your calls, and even meeting and conference room facilities if required, it’s a huge step forward in working smart.
A major consideration for any small business owner or entrepreneur who uses virtual office services is that the privacy of their residential address is immediately protected from their clients. One particular profession that would find this obviously advantageous is anyone working within the private investigation and detective fields.
Since a detective (themselves) is their own biggest business asset and needs to be readily contactable, having a virtual assistant to pick up calls at the end of a phone line is preferable to the frustration your clients might experience at having to leave you a message and wait for a callback. Having calls and messages immediately forwarded to you is very convenient because you can take the calls you want and don’t have to jeopardize the case you’re currently working.
In addition, the occasionally sensitive nature of the work can make virtual offices the ideal solution — customers are reassured by a physical address, and home and work are kept separate.
Virtual offices allow numerous professionals to perform a variety of tasks while keeping administrative costs down. If you are a legal assistant who wants to take advantage of having a virtual office, here is how you can use them to your benefit:
A great thing about having such an office is that you can get a prodigious physical address at a very decent cost compared to having your own premises. You can choose an address at a prestigious business district in cities located throughout the US to impress both current and potential clients and expand your operations.
Meetings with Clients
You can suggest your clients to meet them at their offices. Although this implies transportation costs, these costs are much lower than those associated with renting out an office space. However, if you want to host them at your office, you can rent a fully furnished and state-of-the-art office at the same address as your virtual office.
Perform Various Tasks
Virtual offices pretty much require one thing: an Internet connection. With the help of the worldwide web, you can perform any task, such as conducting legal research and accessing different systems to drafting documents pertaining to prenuptial agreements, divorces, adoptions, and so on.
General Office Duties
As a legal assistant, you have to complete general office duties, including preparing records for trials, filing documents, and many others. A virtual office gives you the chance to do all these at home or in any other location without being disturbed by unscheduled interruptions.
Telephone and Live Virtual Assistants
Most virtual offices include telephone and live virtual assistants, which are useful not only because they can be answered in the name of your office when clients cannot reach you, but also because they make your office appear larger than it actually is.
Besides the aforementioned facilities, numerous service providers offer mail forwarding services that can help you receive and send messages at any time, regardless of whether you are at home, in your car, or at the airport.
Communication is the key to success for small businesses, regardless of the industry. To make the most of technological advancements, small business owners are now operating virtual offices in Los Angeles to save money, improve customer satisfaction and boost business performance.
Los Angeles is home to an abundance of businesses, and while many have set up camp in buildings sprinkled throughout the sprawling city, lots of entrepreneurs are now considering a Los Angeles virtual office to assist them with starting their business ventures. A Los Angeles virtual office can benefit businesses in many ways:
Preserve funds- Less money is required to run a virtual office because you don’t have to pay for physical space. This is advantageous for low budget businesses, and with the money saved other business improvements can be made.
Hire freelance workers- When hiring freelancers to work from home, you need not worry about vacation pay or medical coverage. This enables you to save money and invest in more help to make business operations run smoothly.
Broaden the employee pool-A virtual office can be managed from home, meaning you can hire employees from other countries and take your operations global. The choice will be varied and so will the experience of each person.
Good customer service- If customers call a physical office, there may not be anyone available to respond; but with virtual offices in Los Angeles, you can guarantee that every call will be taken by virtual receptionists. Customer requests can be answered quickly, which will create a clear line of communication with clients and revamp your company image.
Prominent business address- With a virtual office, customers will be attracted from all corners because you will be “set up” in a prestigious business location. You will get an illustrious city business address with a virtual office, and because fax services and mail forwarding are combined, you will see prompt results with fewer inconveniences.
‘Virtual Reception’ is a fast growing industry that enables businesses to add a personal touch to an automated system,without having to limit their customer service stemming from the burdens of additional costs. A Live Virtual Receptionistis generally an independent contractor that provides professional administrative and secretarial services to clients who have virtual offices. They’re trained to perform these different aspects of administration remotely through the use of the Internet and a home office equipped with necessary communication devices.
If you’re interested in becoming a live virtual receptionist you must first familiarize yourself with the answering service industry. Usually working in virtual offices requires applicants to have an employment history accented with various clerical and customer service ventures. It’s a good idea to have this experience going in, as you will be dealing with various callers and interacting with them at different levels.
To become a virtual receptionist today begin with the following steps:
Research. Once you know what is expected of a live virtual receptionist, you can then harmonize your skills and better present your resume to potential employers. Your resume should be geared toward customer service and your ability to interact with the general public.
Polish your skills. You must make sure when relaying messages that you transcribe them as accurately and concisely as possible. Virtual Answering Services have customizable policies and requirements. As a live virtual receptionist you want to make sure you know the specifications of the company you are providing the service for.
Prep for the interview. During the interview you will be scrutinized on your ability to perform and handle potential cliental. Employers will test your ability to problem solve and measure how well you handle general conflicts that may arise from interacting with callers. Keep calm and you’ll do just fine.
Apply. Look in various facets of employment marketing. View local newspapers, magazines and search online. Virtual Receptionist jobs are everywhere!
You have a viable business idea, but everyone keeps telling you to wait until the economy turns around before you move on it. A recession may seem like a bad time to start a business, but in reality it may be the perfect time for you to create your dream job. With less competition and lower prices for supplies, now’s the time to get in where you fit in. A startup is risky no matter when you lay the groundwork; success largely depends on the type of person you are, and the clarity of your vision.
In the initial set-up process, you have to be open to re-evaluation of your idea. The key is figuring out how to run your business economically. Those that are afraid of traditional investments, like stocks, will be open to new ventures if they appear economically responsible. You may have to tweak some aspects to satisfy the investors, but it’s worth it.
Technology is a resource that creates an extremely viable environment for a startup company. Utilizing virtual offices cuts major and minor costs. You won’t have to worry about employee health insurance costs when your people telecommute and work from home. Other costs, like utilities, remain affordable without the extra bodies in the brick and mortar office.
Virtual office options like virtual phone services are a great option because they allow you to conduct business from anywhere with call forwarding to cell phones, sending your voicemails to your e-mail, unlimited extensions for high call volume, and a convenient toll free number if you want to go global.
Don’t let the media deter you from pursuing your dream or trying something new. The time is now to execute your vision. Recessions occur within a cycle; once this rebounds, you want to be up and running.
Both traditional offices and virtual offices have their place in the workforce. However, more people are choosing to work within a virtual office setting due to its cost-effectiveness and flexibility. There was a time when a virtual office was very obviously virtual. This turned people off from working with a business. However, times have changed and a virtual office is a great way to get a professional image.
Now, when you choose to have a virtual office, you no longer need to worry about not having a physical address. Using a P.O. Box can be off-putting to potential clients because some unscrupulous people have used these in a negative way. That is why it is important to choose virtual offices that give you a physical address in a prestigious business location, located in many cities across the US.
In addition to a physical business addresses for your mailings, you will also have access to conference rooms and office resources at that same address. This makes you look more professional because you are meeting with clients in a proper setting rather than a coffee shop or your home. It also means you can produce more marketing materials at a lower rate than you would from a home office.
Traditional offices, on the other hand, have the luxury of consistency. Youre always going to be there, and your clients know where to find you. They also ensure that you and your team are together in an office environment, which is important for daily operations, strategy and development, depending on the type of business.What it really boils down to is the size and type of a business, and what their needs are.
Traditional offices and virtual offices have many things in common. However, small businesses and businesses with a larger virtual workforce can greatly benefit from going virtual. There is typically more flexibility by choosing a virtual office.
Virtual offices can be an indispensable asset in the modern business world. Virtual office services are being utilized by an ever increasing number of companies, particularly small businesses and new startups. If you don’t know what all the fuss is about, read on and learn about the advantages of a virtual office.
This should hopefully be an obvious answer: the money savings. The potential savings when compared with a physical office are unchallenged. The rental cost of an office space is no longer an issue, nor is the cost of maintaining and furnishing an office (i.e. computers, office equipment, hiring a cleaning staff, etc.).
Break Down Barriers
When location doesn’t need to be taken into account, your choice of applicants for each job within your company expands greatly. Maybe the extremely talented and ideal job candidate is located in Barcelona, or you require a level of cost effectiveness that is only offered by workers in another continent. When you’re working from a virtual office, it’s not a problem.
Enhance Business Image
We live in a dog-eat-dog world. With all businesses endeavoring to get to the top of their niche, competition is the name of the game. As a startup or small business then, one of the most important things to do is create an image for your brand that is strong, reliable, innovative and recognizable. Because virtual offices give you a prestigious business address in the city of your choice, you are telling your current and prospective clients/customers that you are a leader in your industry.
Think about it this way. If, for example, you’re trying to decide between two marketing firms to work with for your company, there are many things you’re taking into consideration. One of the most important? Legitimacy and brand image. If one of the companies has its headquarters on Madison Avenue in downtown New York City, and the other one is out in the suburbs, you are going to gravitate towards the firm located downtown, even if it’s only subconsciously.
Virtual offices give you that prestigious business address to set yourself apart from the competition while also attracting a large pool of prospective clients, including a phone number and mailing address. And if you want to hold meetings or conferences in your office, you can. The offices are fully furnished, state-of-the-art and are available for you to rent.
Live Virtual Assistant
Many entrepreneurs get started with a very small budget; because of this, they are often unable to hire administrative staff to assist in the day-to-day running of a business. This leaves them with stacks of simple, but very time-consuming and consequently costly, tasks to take care of while, at the same time, trying to launch a business. Virtual offices can benefit from a Live Virtual Receptionist: a cost effective virtual assistant to answer your phone calls and keep the business running smoothly, all for a fraction of the cost.
Perhaps the biggest advantage of a virtual office is the reduction in stress levels. Working in your own space, without the noise and bleak atmosphere of some offices, as well as removing the need to commute for any length of time, makes a dramatic impact to stress levels and improves productivity.
Remember, this list is in no way definitive. Enquire today and experience the advantages of virtual office services first hand.
It’s the 21st Century. Most all of us have virtual bankbooks, virtual music libraries, virtual address books, virtual calendars and so on down the line. So it should be surprise no one that virtual offices have finally stepped into the fold. In fact, for many young companies and startups, making use of virtual office services saves them tons of money and can really help get them up off the ground. But you may still have questions:
- What are virtual offices?
- What makes virtual office services work?
- What type of services am I availed of?
- How does a live virtual receptionist interact with me?
Let’s see if we can’t help shuffle the noise and get you some straight answers.
What It Is: The virtual office is your office, just without the physical location. You are supplied with a mailing address, telephone number, and a courteous and responsive live virtual receptionist to handle all your 9-5 needs.
Professionals: Even though the “virtual” makes this sound like some computer program, the “virtual” sense to your offices is still staffed by real, professional, courteous, responsive and helpful people. People who know you, are able to conference with you, take notes and give you messages you may get throughout the day.
Big Picture: Virtual offices make running a business so much simpler, efficient and very professional. This is especially important for a startup. When you’re still working and testing and manufacturing out of your mom’s basement and the only “official” thing about you is a PO Box, then you could really use an air of circumstance. You could be building the next Microsoft or Apple, but investors and customers are going to be turned off if your cell phone (that you never answer) is the only way to get a hold of you. Taking the virtual office road you always get a professional phone answer, you have expedient mail forwarding, fax and courier services, access to meeting and conferring facilities and so much more.
Getting your new startup off the ground is no easy feat; especially in as weak an economy as the one the globe is currently suffering from. Still you have your product, the time is now and you’re ready to unleash your vision on the world! There’s no sense waiting for someone else to invent their own version of your product first.
Virtual office services take your product to that next level.
Though, initially, many businesses felt trepidations about the very concept of virtual offices, most have now recognized that the virtual office is likely to become a feature of our 21st century information society. But businesses aren’t simply resigning themselves to this inevitability; instead, they are increasingly coming to acknowledge the benefits of the virtual office and the extremely positive ROI they provide.
A recent survey conducted among six hundred small to medium-sized businesses found that, in general, upper-management thinks the virtual office offers significant benefits. More than half of those businesses surveys reported that they realized a savings of around $10,000 a month by instituting a virtual office.
For most businesses, the costs associated with setting up a business are difficult to meet. To get a choice location in most cities is either impossible of unfeasible. Part of the reason for this is that finding a good location that can fit and support your entire staff is a challenging one. By turning your office into a virtual office, you can either wholly eliminate the need for rent or you can reduce the amount of space you need.
Jack Nilles, president of JALA International, a Los Angeles-based management consulting firm, says that typically companies can expect to save $11,000 per year for each of their employees who telecommutes at least two days a week. Clearly you can expect considerable savings by reducing your space requirements.
An important benefit offered by a virtual office is that it eliminates the need for fulltime administrative employees. This is because companies that provide virtual office services commonly provide live virtual receptionists, virtual office services and a virtual phone system. This makes it easy for your customers to reach you, even if you dont have an administrative support staff. Live virtual receptionists can free you and your team from time-wasting administrative duties.
Finally and this might be the greatest benefit offered a virtual office can create happier, more productive employees. A study by AT&T found that 75 percent of telecommuters felt increased satisfaction with both their personal and professional lives after their employers adopted virtual offices. Happier employees, according to Nations Business, are more efficient, less likely to take extended leave or sick days, and are less likely to leave their positions.