now browsing by category
When your business is expanding, it can be pretty hard for one person to do all the necessary tasks to keep that business moving forward. It’s not hard to set up a highly productive work environment in the comfort of your own home, and a lot of people actually prefer to work away from the hustle and bustle of the modern world. You’re spending less time in rush hour traffic, more time with your family, and you’re actually getting work done.
However, when you’re looking at expanding your business and hiring a few employees, finding a good office location turns into a necessary hassle that not only takes time out of your day, but completely negates all the perks of working from home. This is why a lot of entrepreneurs and freelance professionals opt for a virtual office service. It completely cuts over-head costs because many of these services offer:
- A physical address for snail mail to get sent to and a 1-800 telephone and fax number.
- Customer services representatives to answers your business calls and chat messages 24/7, known as virtual assistants.
- Redirects any phone call to the sales, accounts & billing, or general inquires department and then sends you an SMS or email about your customer’s call.
- Converts faxes to email, email to fax, and voice messages to email.
- Provides support for teleconferencing with as many people as you want.
- May also provide bookkeeping and general accounting services to help keep your business moving forward.
A virtual office makes it easy for your business to grow and creates a situation wherein you don’t have to deal with labor laws in order to expand. This situation makes it completely ideal for small to medium sized business owners who do not have the time or money for a physical office and who need to focus on the work at hand.
Setting up a business has always been associated with the rental of office space. As soon as you embark on the adventure of searching for an office space you will realize the perils of it. Renting an office space is an expensive ordeal. Not only is it an expense, it is also an ongoing one, where every month you’re shelling out money for something that may not be as useful to you as you think.
You may wonder why the rent for office spaces differs from area to area. There are various elements that influence the rent for an office space. First and foremost is location. The more upmarket an area is, the more likely will it be that the rent is higher. Fancy areas may seem like a cool place to rent an office, but once the money starts coming out of your pocket it won’t seem so cool anymore.
The size of your office also influences the rent. Large offices are often unnecessarily expensive, but when you need to accommodate a lot you may feel like you have no choice. Some spaces come fully furnished with air-conditioning and the lot. Many offer parking spaces a requirement in this cramped up day and age. But with each and every amenity, the price goes up further and further until the rent is eating into your resources so much that it is an unrequired liability.
If you and your staff are sitting at an office all day, you’re going to need it to be in a convenient area. One where restaurants are nearby, where traffic is not too much, one which is not too far from other industries. All these things need to be taken into consideration when renting an office space, and these are the reasons that the rent for an office space differs from area to area.
But gone are the days where an office must exist in a physical space. Today most transactions and interactions take place through a virtual medium. Some of the greatest entrepreneurs today are working on the move. You’ve got your laptop, you’ve got your phone and you’ve got the internet. All business is taking place through these instruments of technology. Then what’s the point of wasting your important resources on an office space. More importantly, an office space restricts you. It makes you work from one place, and often waste your time traveling from one place to another for meetings and the sort. Why tie yourself down when there are other options available.
The latest, most cutting edge option available is that of a Virtual Office Space. This is an affordable, more efficient alternative in the age of technology. A Virtual Office Space offers you all the benefits of a physical office and more. It allows you to work from wherever you are, without the burden of office rent. With added facilities of virtual receptionists and virtual phone calls, it makes sure you’re always on the top of your game. In today’s age of technology, a virtual office is becoming the ideal solution to all your office related problems.
Owning an office space is one of the most expensive aspects of business. The high cost of rental/purchase of land aside, maintenance is another nuisance in itself. While a virtual office space has now become a convenient new idea, the question arises how close to real office can a virtual office space be” Will I be able to manage all the things that I could do at a real office” Will it ‘feel’ as professional?
You might think about all the things that a real office has to offer-what about a receptionist? Well, now you can get a virtual receptionist. But will it be the same? Fact of the matter is- a Virtual Receptionist does everything a real receptionist does and more.
So how does it work? It’s quite simple actually. You are given a personal toll free number which forwards calls to you. This one number connects your voice, fax, and conference calls for easy access. How do you get started? You can either use a default prompt of personalize your greeting and recorded name. Every time you get a voicemail or a fax, you can rest assured that you will be instantly notified.
There is no room for tardiness in any business and you can expect nothing but the best from your Virtual Receptionist. In fact, just to add that extra bit of perfection, your voicemails and faxes also get forwarded to your email account so that you can keep track of every single detail. Make sure you don’t miss out on any important information, and that your virtual office is working for you in every way it can.
For those people who choose to leave you a voicemail, you can call them back with the simple push of a button. In case there is a call that you don’t want to take, you always have call screening to help you filter you calls.
Meetings are an essential part of every business. In today’s world of technology, it is becoming more and more important to accommodate people and companies from around the world into your meeting format, taking into consideration different time zones and what not. Your Virtual Receptionist lets you make conference calls with up to 25 people so that no important client ever has to be left out of the loop.
While choosing a plan for your Virtual Receptionist, make sure you find the one that is most suited to you. Look for the number of Live Minutes and Automated Minutes that is closest to your needs, and make sure the entire packet fits in your budget.
The aim of a Virtual Receptionist is to make your virtual office as efficient and professional as possible. Don’t hesitate to ask question about the plan you have chosen and the services that are offered so that you can have the best virtual receptionist there possibly can be. Look into the details, customize as you go and once you’re set up you won’t have to worry about it ever again.
Renting office space is always a large and worrisome step in the business world. The most successful entrepreneurs have always started out small and then climbed their way up. As any of these fantastic businessmen will tell you, office space has always been an expensive investment that doesnt necessarily give you the right returns, and as time goes by it is getting more and more expensive. Earlier there was no other option but to keep shelling out the dough for it. Today, however, things have changed.
Technology is growing at a never-before rate and you now have the opportunity to get a virtual office space for your upcoming business. The first and most beneficial reason to choose this option is due to its low risk factor. Physical office spaces come with a lot of baggage including lease and rent paperwork, legal tie ups, overheads for electricity, water and what not. More so, with a physical office space you are forced to operate from one place at all times, even if the place is not convenient.
It is only when you start looking into the details of a virtual office space that you will find its many advantages. These days it is proving to be the superior option for most businesses. How else do you get the freedom of running your business from absolutely anywhere in the world” You can board your flight to India knowing full well that your virtual receptionist will handle all your calls while your away giving your clients the information they need, when they need it. You will never have to worry about missing a call, far or email when all of it is delivered to the convenience of your inbox.
The risks in business are unending and you can never be sure as to which one will pay off. Virtual Office Spaces are a low risk investment with benefits that can boost any business on the rise. It is time to change with technology and free yourself from the burdens of physical offices, since you now have a better option.
Do you have a dream of home based business where you could enjoy working for yourself and setting your own hours” A virtual office space can help bring your goal one step closer. It will help you project a professional image of your business to gain an edge over your competitors. Virtual office services can help your home based business rise to the top of your market even if you do most of your work from the comfort of your home office. It is great to enjoy the convenience and economy of working from home but, as your business grows, you will feel the need for an office located in an upmarket business area. However, at early stages, you may not afford the cost of an executive suite or a full serviced office. A virtual office Service is an excellent option that can save you over 60% of the cost of a traditional office service.
A Virtual office is a service provided by many full serviced or executive suite providers. They offer various packages to avail the services that you need to promote your business. A quality virtual office service offers following facilities for the home based business owner:
- A prestigious business address
- Reception area with a professional receptionist.
- Well equipped conference room to hold business meetings.
- Phone answering and mail receiving services.
- Kitchen and beverage services.
- Administrative and internet services.
If you need to host meetings or presentations at a more professional place outside your home and want to offer a more personal option than a hotel, a virtual office service is the best solution for your home based business.
Finding suitable office space for a small business in a prominent business district can be challenging. It may also be a huge drain on your company’s budget. In addition to paying for office space, small businesses also need to budget for furniture, supplies and other essential services, such as cleaning, telephone and internet services. In many cases, these expenses are unaffordable for small companies. Instead of going for a long-term lease for office space, using a serviced office could be the right solution for small businesses. It is completely flexible, cost effective and highly professional.
A virtual office is a unique service that can help uplift your small business. It offers customized services to optimize your time and minimize your costs. You can then focus on achieving your main goals while the mundane business related tasks are taken care of. A good virtual office will offer all basic amenities required to smoothly run a small business house.
A virtual office space provides you with an attractive place to meet clients, a corporate mailing address in an upscale area and a professional and courteous answering service. Virtual office offers small businesses savings on rent and maintenance of a brick and mortar office space. As your business grows, a virtual office will give you the option to outsource everything, including people and partners who could be located anywhere. Latest cost saving technologies and services make a virtual office ideal for a small business.
A virtual office space is perfect solution for a small business. It allows setup and operation of a remote office in a prominent business market, without physically being there.
Every small business is different. A large scale study was conducted by the Guardian Life Small Business Research Institute in which over 1100 different companies with 9-29 employees participated. The study revealed that there were six key traits that defined the personality of the successful business owners.
Think you’ve got what it takes:
- Collaborative : The Guardian study found that knowing how to collaborate was the single most important trait for someone running a business with less than 100 employees.
- Curious: Most outstanding managers in this study were constantly searching on internet to find way how to improve their business, retain their employees and upgrade their products.
- Future Focused: Taking keen interest on what’s coming up is a crucial trait for a successful small business owner.
- Self-Fulfilled: Successful small business owners are the kind of people who prefer being in full control of their own destiny. They value the freedom to make their own choices.
- Tech-Savy: Most of great small business owners in this study were convinced that technology helped make their business more efficient.
- Action Oriented: The top performers in this study were highly motivated. Adversity motivated them to work harder irrespective of the state of the economy.
Read Ben Popper’s article to know more about these key traits of successful small business owners. Visit: http://www.entrepreneur.com/article/217837
No one denies that there are great benefits of working from home but most professionals today get up early, get ready, barely grab a bite and have to rush through the pollution and traffic to their offices. In bigger city’s some travel for an hour or more to get to work.Virtual office services are an ingenious manner, by which this entire scenario can be reversed; it allows you to do most of your work from home or for that matter from wherever you are.
With today’s growing paperless trend and digitalization of almost all cooperate proceedings more people dont feel the need of buying a separate office space or renting one. Freelancers and independent business professionals all over the world are realizing the potential of Virtual Office services and are making the most of it. They choose to work from home and use a virtual office service to select a prestigious address for their firm, capitalize on all the benefits of such an address and that too at a much lesser cost.
Yes, every business or profession might not need a virtual office but for those companies who rely on making a good impression on their clients a virtual office might be that added edge which would let them outgrow their competitors. It may sound silly but its only human nature, a residential address can never inspire as much trust and confidence as to what a reputed business sector address would.
The concept of virtual office in its full form aims at sufficing all your office needs without ever having a physical office. It allows a group of individuals to work together for a common goal, as a single entity without ever having them under the same roof. In essence, you can work in total collaboration irrespective of wherever your team might be in the world.
How does that work” Availing to a virtual office service is not only limited to having a fancy address but includes a-la-carte mail delivery and forwarding services, a front lobby receptionist at your virtual office and full professional secretarial and administrative support service.
As a part of the package of the services you avail, you can choose to hire a virtual office assistant. Virtual office assistants are just like typical assistants but they work from their own homes. They do the job of a normal secretary, as well as office administrative work. They would coordinate your e-mail, fax, telephone and postal service.
Many a time businesses running from home feel uncomfortable entertaining clients at their residential address. It simply doesn’t seem professional enough and can give a wrong impression. Virtual Office companies provide a perfect solution to this; you can rent an office conference room for a set number of hours. They make a safe place to conduct any kind of business transactions. What is more, you get all the facilities available at a general office and request for more to meet your requirements.
In this modern era, the cost of living including physical materials and goods is going up higher day by day. There is no one who wishes to invest much on any material thing. Every one wants less investment and more profit. Everybody wish to have their own business but it is an expensive option to explore it swiftly. But there is no need to worry….There is a solution i. e. Virtual Office.
Virtual office is a one stop solution to explore a business without expending much on its physical availability. Why should one invest on a real street address at an esteemed center, mail address for sorting and forwarding it to other location, phone number, and live virtual receptionists to make communication more easier when virtual office is facilitating all these at a very less expense and in no time. Now one can start their business instantly without expending much time on a physical business set up. For small business holders, virtual office is a really wonderful idea to let their business flourish. It also helps in starting a new business as it requires less investment in office hardware. It is a flexible option for smooth telecommunication as it can vary according to client’s requirements and budget.
In this present scenario only, it has become an imperative solution for every business holder to provide virtual office solution with less investment. Virtual office is a long lasting, secure and the easiest alternative. Day by day working from home is increasing. Every body wants to earn more in less time and virtual office is the ultimate solution.
In conclusion we can say that the technology of having virtual office will gain momentum in the future. Having a virtual office is an excellent solution to own a business either it is big or small.
In todays ever-changing business climate, flexibility is necessary to achieve success. This is exactly what virtual office packages are intended for. Before going on the topic, let us discuss about a virtual office:
What is the meaning of a virtual office?
Virtual office is a remote work environment. It is a work-from-home set-up to continue work flow diligently and full-fledged at an exclusive area through provision of in-built offices with superior Internet technology and facilities like Voice over Internet Protocol and video chat. It is an alternative to renting an actual physical office space in order to provide streamlined communication with clients without expending much on the physical availability of the office.
Globally, there are different virtual office packages available for different businesses. Virtual office solution has filled the gap between leasing a full-blown traditional office and working out of one\’s closet.
Virtual office packages are for those who want to possess a professional office setting appearance, and at the same time not requiring a full- time office. A virtual office is a smart solution to such a dilemma. Anyone can tailor their own virtual office solution from a variety of services. These options are very flexible and cater to the needs of all sizes and types of businesses. Small businesses can benefit from rented virtual offices, especially those entrepreneurs who lack a way to share information among multiple offices. Most modern virtual office companies offer a full menu of choices when it comes to picking the right virtual office space package.
- Most basic space packages start with an address option only; interested clients can take the help of the address as their registered business address for licensing and mailing.
- There is an option of up-gradation available which allows additional mail privileges like sorting and forwarding mail to another location.
- Advanced packages are also available which allow for meeting room privileges, meaning you either get a monthly usage allotment for a shared meeting room or a discounted hourly rate, or both.
- The next upgraded package accommodates a telephone line with voicemail facility.
- VIP packages offer everything mentioned so far, plus a live operator during business hours with the option of a live operator 24 hours a day, 7 days a week.
- Even clients can avail the option of having calls forwarded to any phone number in the world.
- There is a full application of virtual office which provides everything including a prestigious business address with mail forwarding and telephone answering service.
These packages are extremely flexible and perfect for any type of business.
A one-man company with talent and skills can appear as big as an MNC in the same field by availing the option of a virtual office.
Opting for virtual office suits especially to the budding entrepreneurs. They can start their own business with minimal amount of money spent at the developing stage of their business.
The virtual office suits all types of business professionals-whether they have a new home business or are an on-the-go professional.