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Several new businesses are now switching to a virtual office space as they realize the benefits that it offers. There are those who are witness to these advantages, but are unsure of what exactly virtual office services are and hence hesitate to switch to it.
A virtual office is a service that is provided to businesses and is very useful for startups. It gives you a prestigious business address where all your mail can be sent, which is then forwarded to you. The advantage of this is that you don’t need a physical office; you can always be on the move. At the same time, you don’t need to give people different addresses or residential addresses in order to reach you. You simply give them the address of your virtual office space (in a prestigious business area) and rest assured that all your mail will reach you.
Virtual phone services area also part of the deal. This means that you have a defined office number and a live virtual receptionist to handle all your calls. All messages are forwarded to you in a timely manner so that you never miss out on anything.
There are also meeting facilities and conference facilities so that you can have all the benefits of a real office without wasting your money on it. And yes, these meeting/conference facilities are state-of-the-art, furnished and are at the same address as your virtual office address. Courier services and fax services can also be added to your package, depending on your requirements.
With this clear picture of a virtual office space, it should become much easier to decide to use one. A good virtual office services provider will always give you the details in an honest and straightforward manner, either on their website or via phone. Make sure you ask all the questions you need to while you make your choice.
You have branched out, made a plan, created a product and figured out how you can work for yourself. Taking this leap might just be the most terrifying thrill of your lifetime, and it’s worth it! But it’s not without it’s worries.
The difference between the most successful businesses and the business ventures that fail is often the very real and practical matter of planning and managing your expenses. That’s okay since you were careful about how you paid for your stock or prototypes, how you selected your accounting software, how you have a years worth of your expenses including marketing dollars saved and you have even completed your PCI Compliance. These put you way ahead of the curve.
Those are ways you have to spend your money, but have you thought of ways to stop spending your money? The trick to building wealth isn’t just about generating income, but also about saving money and eliminating unnecessary expenses. Look up any article on your biggest and most unpredictable expenses and there are five things that will jump to the top: Real Estate, Utilities, Staff, Shipping and Telephones.
It may surprise you to know that there are services out there that can save you on all of those with a simple phone call, a web sign-up and even a flat monthly fee. Virtual phone services can provide you with a receptionist and dedicated phone lines. Virtual office services can provide you with a mailing address and courier services. This virtual office space comes with prestigious business addresses that allow you to do business in luxury conference rooms without having to invest in square footage that you don’t need every day. Any opportunity you have to save yourself money while you are building your business, do it. And office space? That’s the big-ticket item.
This 4th of July we at United Virtual Office have decided that we all need to take a step back and really honor what drives are economy: small businesses. Without them, our nation would be nowhere near where we are today and the economic downturn would have held much more grave consequences. Yet, because small businesses drive innovation and spur job creation, we are on the road to recovery and, as a nation, know that we will bounce back.
So what exactly is a ‘small business’ ? They are those businesses that employ less than 100 people. In the US alone, the small business sector employs over 50% of the total country’s workforce. This makes small businesses very importantplayers in the USeconomy. Small businesses are the backbone of creativity and production. With more than 60% of all jobs coming from small businesses, there is no doubt that this sector plays a crucial role in stabilizing and stimulationUS economic growth.
According to the Small Business Association, small businesses hold 10 times more US patents than large businesses. In addition, they claim over a 50% of success rate at the four-year mark, and more than half all small businesses are home-based.
So, if more than half of small businesses are home-based, how do they have such a high success rate? Well, small businesses owe their success to the way they start-up; most do not rely on traditional methods of starting their operations such as setting up offices in exorbitant premium locations. In contrast, many small businesses rely on different means to save capital and be able to invest in other parts of their business, with many now turning to virtual offices for help.
Apart from low cost and flexibility, virtual offices provide numerous benefits that are perfectly catered to entrepreneurs and startups.
- Save on Rent:Virtual offices enable small businesses to establish presence anywhere without having to pay for offices that cost thousands of dollars to set up.
- Reduced Overhead Costs: Small businesses that utilize a virtual office space do not pay for numerous bills associated with physical offices, such as electricity, equipment, cleaning, parking and an Internet connection.
- Live Virtual Assistant and Virtual Phone Service: Administrative support with virtual offices eliminates the need for full time employees becausea live virtual assistant and virtual phone services can handle all of your calls at a fraction of the price.
- More Flexibility Means More Productivity: Virtual offices allow for flexibility and comfort, thereby stimulating productivity and increasing your bottomline.
Entrepreneurial moms offering professional services from their home offices are leading the way in strategies for Virtual Office Spaces. Working from home can be reliable method of income for certified professionals or independent freelance contractors, but it does require the most reliable industry tools. With all the crucial factors of managing a home office, you are entitled to have the best possible virtual office space support at your business disposal, to maximize your work-life balance.
Virtual Offices can offer you the flexibility you need to run a successful home office at your convenience, without sacrificing your family priorities or personal time.
Home office networking, and maneuvering a massive digital environment, is made easy for you with Virtual Office services, including fax forwarding, professional business stationary, and prestigious mailing locations. With such services available for you, your home address does not have to serve as a mule for all your business materials.
Managing your telecommunications with clients is made simple through the Virtual Phone Services that we offer at United Virtual Office. By setting up a custom business phone line and voice mail, you can guarantee your clients a professional reception. This could be the first impression you are going to make on a potential client, so you want to ensure that you are going to be provided with the best possible virtual phone service. You can run conference calls, manage your contacts and access your telecommunication records at any time.
Your entrepreneurial confidence can get inspired with solutions for your Virtual Office Space. You can successfully create more time for yourself through our professionally managed services that can make the best of your business potential, and minimize the time you have to spend on organizing your virtual office space.
- Reduce Office Costs. One of the easiest ways to start and maintain a successful business is to reduce office expenses. Many businesses can use a virtual office solution to run their office, reducing the need for on-site employees. Virtual Offices can be used for any type or size of business and entail many benefits, including saving money on office space/leases, having a prestigious business address in major markets across the US, having a Live Virtual Receptionist handle all of your calls, proper meeting and conference facilities/resources and so forth.
- Reduce Communication Costs. Using virtual phone systems will allow you to never miss a call while not having to install expensive phone systems for your business. These virtual phone systems will take calls around the clock, forward messages to you if required, and act as an office assistant. Phone networks, and their associated operating costs, can be one of the largest expenses for a small business.
- Go Digital With Documents. Having all of your paperwork in digital format will reduce a lot of unnecessary printing expenses, as well as save room in your office. Unless it is very necessary to have forms on hand, all documents should be digital and only printed on demand. This is also very friendly for the environment, which all businesses should strive to be.
- Hire Contractors Instead Of Employees. If you need sales reps to promote your business, hire them as a contractor for your company and pay them a commission. This will greatly reduce your tax burden for employment taxes, reduce your insurance costs, and limit your liability.
- Use Free Advertising. There are many ways that you can use free or low-cost advertising to promote your business on or off the Internet. Take the time each day to promote your business using free methods, and you will see a significant increase in your earnings.
- Circles Make Google+ Unique (In a Good Way)
- Using Hangouts for Interactions
- Search Engine Ranking Superiority
- Show You Care
- It’s Fast and Simple to Start
Circles, a key feature of Google+, may seem like a fun thing for just people to use at first so you are able to keep your groups of friends and family separate. But if you take a moment to think about the possibilities of using it for your company, you can use Circles to separate employees, clients and business contacts, and then directly target them with different updates/posts content.
This is kind of like using our virtual office solution to manage and micromanage all information/tasks and maintain all of your company data in an accessible online network.
Hangouts, the Google+ video chat technology, supports up to 10 people at a time having a video conversation with each other. Think of it as a video version of virtual phone systems and you’ve got the basic idea. Not only can employees use these to communicate, but you can also reach out to customers as well.
Hold employee video conferences to introduce new strategies or discuss breaking business developments, or host live online tutorial/how-to workshops to educate your clients on your products/services. There are myriad unique and creative options open to you and your business when you hang out.
Perhaps the most useful part of Google+ is the fact that it can be integrated with your business’s SEO efforts for higher search engine rankings. When customers “+1″ your website, it works into Google’s search engine algorithm as to how they rank pages. +1s equal a higher search engine ranking, which is great for you and your virtual offices.
You should also include targeted keywords in your posts/updates, as well as in your About section. In the latter, also provide links to your business website so people (and Google) can access you more easily.
With a Google+ account you can directly seek out customers who are talking about your business or one of your products and engage in a conversation with them, which shows all consumers that you care about them, and that you’re always listening to their feedback. In addition, it allows you to get more fans, and more +1s.
To set up a Google+ business account can take as little as five minutes, which is an extremely short amount of time, particularly for the return that you can experience from setting one up.
Orange County is a prestigious location, both commercially and residentially. Located in the heart of Southern California, every entrepreneur longs for a business card with an Orange County address on it. However, acquiring a physical location here is very expensive and the risk of investing money into a physical space is very high. With long term lease and security deposits in the way, there’s almost no way for start ups to make their way here without taking a big hit to their financial security.
However, many organizations are now using Virtual Offices in Orange County in order to save money while still having a high profile and reputed business address in Orange County. You don’t want a P.O. Box, you want a real address and an option to actually use that space whenever you need to.
This is a great investment for small companies who are constantly on the go. It makes no sense for them to have one main office when they are constantly moving. It is ideal to have a virtual office instead of sinking money into a physical space that they’re never going to use. It’s also a great option for every other type of business, as you can work from anywhere you want including your home and still have a phone answering service, prestigious Orange County business address, and utilize the facilities and resources of a business, including conference rooms, fax machines, and a Live Virtual Assistant.
There are various plans for virtual offices spaces available for all kinds of businesses. Even the most basic plan includes a professional mailing address, collection and distribution of mails and access to fully furnished offices and mailing rooms.
There are various addresses available in Orange County along with a variety of services. You can take advantage of a phone answering service, virtual receptionist, communication plans and much more. You don’t need to waste your money to have a reputed business address anymore; virtual offices in Orange County are growing in popularity for a reason.
In the current economic and business climate we find ourselves in, finding and retaining that perfect employee we all love so much has become much harder. There are strategies, however, to find great employees and then, once that happens, it’s up to you to keep them happy and make sure they don’t leave.
Putting your company out there online and utilizing job recruitment websites and bulletin boards is the first things you want to consider. Most prospective employees are turning to online job searches as their primary tool in finding new employment. Job seekers these days are all too familiar with employers referring them to their websites for an online application. So many of them do not inquire at your place of business anymore. Take advantage of this trend by maintaining a high level of online saturation to attract that perfect employee.
The business employee of the modern world is also very interested in flexibility. Looking at virtual offices with a live virtual receptionist ensure a high level of flexibility, and with many mothers returning to the workforce, flexibility is huge. Companies that let the employees pick their shifts and are flexible about hours and childcare issues tend to produce happier and more productive employees. And when this happens, your retention rate shoots through the roof.
There are always good employee prospects out there, its just about finding what’s perfect for you and your business. Keeping them in this high turnover environment is a difficult challenge, but one that if conquered will give your business a high level of success. Many companies simply embrace the fact that employees are not going to stick around forever, so the mood and environment at the business project that onto the employee. This in turn contributes to a high turnover rate, one that we have seen in the past five or so years. Businesses that go out of their way to ensure employee happiness do much better than those that accept turnover as inevitable. Small things go a long way with workers and you should not underestimate the impact a small gesture can make.
Taking advantage of the online job seeking trend, being a flexible employer and maintaining a happy work environment are small things that can go a long way to building a successful company.
There has been some very good news on the economy lately. Things are slowly improving; however businesses are still struggling and cannot afford to lose any customers. Also, as technology continues to advance and the Internet is available almost everywhere due in large part to smart phones, there is an expectation from customers that the business should be available to them all the times and from wherever they might be.
Virtual Office Answering Services is a great and affordable option to provide access during off business hours. Many small businesses cannot afford a phone answering service around the clock and the same time cannot afford to lose any customers. Statistics show that over 30% of customers that call after hours will not leave a message. No business can afford not having access to more than a third of their customers. The magic pill to resolve all these issues is phone answering services.
Live phone answering services provide an affordable alternative to have a live person answer to customer issues when the business owner is not available. Since such services are available online, the business owner has access to their customers anywhere, anytime. Quite often customers leave a business due to how long it takes to have their problem resolved. With phone answering services, businesses can respond to any outstanding issues quickly; thus increasing the customer satisfaction.
Technology has made customer service the backbone of success for a business. Through the Internet word travels fast and no business (especially small businesses) can afford to lack in customer service. A virtual phone answering service for a small business is no longer a want but a need, since growth and survival might depend on it.
Virtual offices are steadily becoming the number one go-to option for businesses now and for the future. These offices can save business owners time, they’re energy efficient and extremely cost effective. Virtual offices come professionally prepared with amenities such as office equipment (i.e. fax machines, copiers, and scanners), office furniture and decor, phone answering services, conference rooms, and in some offices, a live virtual receptionist is also included in the package.
Virtual office space is in high demand due to the overwhelming growth of businesses that require self-managing offices. Business offices that are virtual can bring organization by minimizing the stress and hassle of trying to keep up with everything yourself, such as the costs of utilities, office supplies and countless other maintenance expenses. Having office space is very important for a business owner, whether they are large or small; office space is a very important component of a successful business.
There are a number of management companies that offer virtual office spaces for business. The costs will range depending on the location of the office, the amount of space and the amenities included. Some management companies will offer monthly leases while others will offer leases for six months, a year or even greater. But for the most affordable virtual offices in the most prestigious locations, check us out. That’s why we are the industry leader.