Reducing overheads is often the best solution for businesses looking to survive in this tough economic condition. One way of doing so is to switch from occupying premises to running a business from a virtual office-an option an increasing number of Americans are doing. Businesses are becoming greener, because it makes sense.
Today’s technologies make it possible to communicate with staff and members instantaneously from any point on the globe at any time. The use of new technologies-such as the ability to share files and documents while traveling or telecommuting has saved both time and energy.
By adopting virtual office’s eco-friendly office procedures and providing an infrastructure, which allows for a greener approach to running a business, the serviced office providers enables its occupiers to automatically slot into an existing sustainable culture rather than starting from scratch.
While the advantages of working from home may seem obvious to you-more flexibility, more freedom, and the opportunity to be your family, there are probably even more benefits which you have not thought of.
1. Environmental benefits from not driving a vehicle and polluting the air
2. Reducing traffic congestion
3. Saving time, money and oil by not commuting
4. Reducing the stress level from not having to drive in congested traffic to and from work
5. Benefits of living a more balanced life
6. Going green virtually- building a green company instead of brick and mortar office.
The corporate world is uniquely positioned to go green unlike never before. With constantly evolving technologies, the connectivity of the Internet and mobile devices, the corporate world is able to run more efficiently with less paper and minimal physical resources. Businesses are going green virtually-no office, no commute, and no paper.
Virtual offices are undoubtedly a major component of the greening of the business world and they are having positive impact in this arena. Many businesses are finding increased productivity and cost savings by allowing workforce to telecommute. This trend makes the leasing and maintenance of physical office space environmentally unwise.
Of course, large companies in heavily polluted urban areas are not the only businesses that can enjoy the green benefits of a virtual office. Small offices that use a virtual office space are also able to be green saving on utilities, while their employees save on commuting costs and use less gas.
The productivity level has also gone many folds with a virtual office or telecommuting arrangement because employees work in their respective familiar surroundings and save time, otherwise would have spent traveling to and from the office.
The benefits of going virtual are many, though it does require businesses to change their way of thinking a bit.
Depending on the number of employees in your office, you can eliminate multiple cars that commute to work everyday. Allowing employees to telecommute from home could cut costs significantly. You are also no longer paying the energy costs and other expenses involved with running an office building. Commuting wastes time and fuel, degrades the environment, contributes to climate change and increases congestion on roads. Imagine how different things would look if every worker who could telecommute did so. The technology exists today to support this. However, you need a concerted effort to realize people the benefits of virtual offices.
In eliminating the concept of the physical office, virtual companies get rid of all the waste that goes along with it. Energy consumption is slashed, as you only need enough power to run you computer and a lamp. Paper consumption becomes negligible. Further, the health benefits-individual and collective- are enormous.
In addition to potential health and productivity gains, widespread use of virtual office environments reduces highway congestion and save money for both the employer and the employee. Many companies are now eliminating the need for physical office and thus the cost of leasing, lighting and maintaining that space.
Technology has truly changed everything over the past few years. You must feel blessed that you get the opportunity to build your business virtually and proud to share your wisdom as you grow and evolve.
Virtual office is an ideal option for new and home based businesses, as they provide the appearance of a much larger organization, while allowing you to continue working from home. It is a perfect choice for business owners who need office space and business services as and when needed basis. It allows the small business owners to access all the benefits of having a private office space without the cost of opening a physical office.
For the small home-based business or the newly established organization, professional virtual offices offer a convenient and cost-effective way to create a professional image for your company. And for the established small business, virtual offices can provide the extra services and the sophisticated atmosphere that it needs to increase its productivity and profitability. The purpose of a professional virtual office service is to provide a professional business environment for your organization or an exclusive address for personal use.
Finding a virtual office service alternative to standard office setup is a growing trend across many different kinds of businesses. Using a virtual office service allows individuals to work from home while conducting most of their businesses over internet or phone. Virtual office is used to cover a range of activities. You can tailor your own virtual office solution from a variety of services.
Virtual office services are unique services that can enhance your business image with a fraction of cost of full-time office space.
Services offered by a virtual office
- Telephone answering service-
Answering your business calls reliably and in a professional manner, shows that you care about your customers. A virtual office receptionist service allows you the option to have your calls answered in the company’s name. With virtual office services, you do not have to worry that you might be missing important messages because a real person always answers the telephone with the number of your company, handle your mails, faxes and relay your messages as per your instructions. Phone answering service allows you to work from anywhere, giving your small business a competitive edge.
- A mailing address in a prestigious office building
The biggest challenge for many small businesses is perception-to look bigger and more professional. Therefore it is absolutely critical for small businesses to project the best corporate image with a mailing address in a prestigious office building. That you can put on your business cards, letterheads and other company materials. And a virtual office will help you to achieve that objective at a affordable price.
- Office space and conference rooms on as-and-when needed basis
A virtual office advantage is that your office does not need to exist in one single physical location. A virtual office is a combination of the work that one or more people do in their home offices as well as telephone and web interaction with other in different locations. Whenever you need an office space or conference room for meeting, you can hire it as-and-when needed basis at an affordable rate.
4. Dedicated phone number and voice mail with call forwarding services
Your virtual office will have an actual phone line-dedicated to use by your business. During normal office hours, all calls will be answered by a virtual attendant in your company’s name. The line will never be busy and will never go unanswered.
Your mails will be forwarded to you to your designated address, anywhere in the world.
5. An executive suite- An executive suite also known as ‘business center’ or ‘serviced office’ that provides companies with immediate office rental along with telephone answering service and many other secretarial services, is the perfect office space solution for many small and large size businesses as per your need.
In today’s ever-changing business climate, speed and flexibility are essential for success in any business and this is what virtual office packages are intended for.
Virtual office packages are for those who want to create a professional office setting appearance, at the same time do not need a full time office. Various packages are available and depending upon your needs, you have to choose the service that will best fit your company. Whether you need to establish your corporate presence or a conference/meeting room on an hourly basis, virtual office packages offer a wide variety of services to manage your business flow.
Virtual offices are very flexible and cater for the needs of all size and types of business. Investing in an office infrastructure is not necessary for many small businesses. Small businesses can benefit from rented virtual offices, especially those that lack a way to share information among multiple offices.
Here is how your virtual office works. You pay a nominal fee and rent the services of a business center for a small period. In a virtual office, you work from your home as you always have, yet your business has a prestigious business address and phone number. To the outside world, you are sitting in a downtown location.
The virtual office fits all types of business needs-whether you have a new home business or an on-the-go professional. Using the services of a virtual office on a ‘pay as you use’ basis, such as using a telephone answering service or a virtual receptionist might be a cheaper option to consider. These packages are extremely flexible and ideal for any business.
The New York City of United States is a leading global city exerting a powerful influence over worldwide commerce, finance, culture and entertainment. New York is unique among American cities of its high use of and 24-hour availability of mass transit and for the overall density and diversity of population. And imagine your companyâ€™s physical presence in the heart of New York City, the worldâ€™s business and entertainment capital! Whether you want to impress your clients, build a professional image or think about partners, a New York City presence will help you definitely.
A great business presence is important for any company and the internet has revolutionized the way business is done to make it easier and faster. A Manhattan business address is world recognized for prestige and value. However, it is too expensive for a company to open a satellite office or rent an office space. To meet this growing demand, virtual offices are ideal for small and home based businesses. It is a perfect way to enhance your company image and reach new and potential customers without spending overhead. With facilities like meeting place, conference rooms and other office facilities, it is still a great way to keep the physical presence of a big company and impress your clients. You can sound even bigger, when your virtual Manhattan office answers calls from your clients. It provides freedom, flexibility and cost savings that the current business climate demands.
The costs of setting an office in New York, employing a secretary or receptionist and installing phone, fax and other facilities can run into thousands of dollars. And within a fraction of costs, you can use a number of services provided by a virtual offices like mail forwarding, telephone answering and on-demand meeting rooms, which is ideal for any kind of businesses, who wants a corporate presence in New York City. It is a profitable alternative to paying high rent, as it is not always feasible to open an office in a city like New York.
A New York virtual office service generally includes-
Call forwarding to any location
Unique New York City telephone number
Voicemails and faxes delivered to you/as per your instruction
Prestigious New York address
Access to office space and conference rooms
Give your business a New York presence. If your business does not need a full-time office space and at the same time, you want a high profile New York City address, virtual office is the ideal solution for you. With a virtual office in New York, you are in business for real with a local phone number, auto attendant, call screening and forwarding, voice mail, message and fax delivery, meeting/conference rooms as and when needed basis.
At United Virtual office we believe that our customers deserve a flexible alternative to traditional office space. Our virtual office packages deliver the critical efficiency required in todayâ€™s fast-paced business environment â€“ without compromising the quality required to operate your business at the highest level.