Live Virtual Receptionist
now browsing by tag
Several new businesses are now switching to a virtual office space as they realize the benefits that it offers. There are those who are witness to these advantages, but are unsure of what exactly virtual office services are and hence hesitate to switch to it.
A virtual office is a service that is provided to businesses and is very useful for startups. It gives you a prestigious business address where all your mail can be sent, which is then forwarded to you. The advantage of this is that you don’t need a physical office; you can always be on the move. At the same time, you don’t need to give people different addresses or residential addresses in order to reach you. You simply give them the address of your virtual office space (in a prestigious business area) and rest assured that all your mail will reach you.
Virtual phone services area also part of the deal. This means that you have a defined office number and a live virtual receptionist to handle all your calls. All messages are forwarded to you in a timely manner so that you never miss out on anything.
There are also meeting facilities and conference facilities so that you can have all the benefits of a real office without wasting your money on it. And yes, these meeting/conference facilities are state-of-the-art, furnished and are at the same address as your virtual office address. Courier services and fax services can also be added to your package, depending on your requirements.
With this clear picture of a virtual office space, it should become much easier to decide to use one. A good virtual office services provider will always give you the details in an honest and straightforward manner, either on their website or via phone. Make sure you ask all the questions you need to while you make your choice.
Some people have false conceptions of people who work from home, thinking that they are not professionals and, because they work home, are not able to stay focused on work. And while the latter is true in that there are more distractions at home, the former is just not true: work at home jobs are in high demand in the technologically driven business world we live in today, and they will only grow in importance in the coming years.
Work at home professionals are able to set their own work schedule and work when they feel like, which requires time management and discipline. They work in a freer environment and thus can design their home office to their exact specifications and liking. They are also able to maintain prior responsibilities, such as watching after their kids, which can save both money and stress.
These positive attributes, however, are also difficulties. Time management, dedicated focus and maintaining an ideal work-personal life balance are all crucial to ensuring optimal productivity while working from home. Many opt for a virtual office to help with their business management and organization, as a virtual office space helps in managing day-to-day business tasks while also providing a professional image for any business. With a prestigious business address, ability to use conference rooms at that address when hosting clients and virtual phone services, where a live virtual receptionist answers and forwards all phone calls and faxes to you no matter where you are in the world, a virtual offices help work at home professionals advance their business interests and ultimately grow their ventures.
When working from home, its essential to design a very comfortable office to really get you motivated. It doesn’t mean that if you are working from your home that you have to compromise with the conditions of the house and with old traditional furniture. You need to spend some money on your home office furniture as you will spend most of your time in that room. From an organized and spacious desk to a very comfortable chair and even customized lighting to fit your eyes and preferences, creating the perfect home office isn’t as hard as you might think. And for the minimal investment both time and money you put into it, your rewards will be even greater.
Choose any furniture that is simple and fits into your budget. You can buy it new or used, or even go on sites like Craigslist to see what people are selling or even giving away. If the furniture you choose looks professional and makes you feel more professional, then you will want to spend more time in working at home without in that room, without any exterior distractions. Make sure its comfortable, looks great and really turns your room into a home office.
You can even opt for custom-made furniture that is ideal for work in terms of style and health. And if you have the option of getting a laptop or a PC, choose the former, as it will enable you to take your business everywhere and not have to continually transfer documents and email between different computers. This is also why a virtual office is great it enables you to manage your business from wherever you are and seamlessly integrate your online business world into your home office business world.
No matter what happens, make sure your home office is designed how you want it to be to ensure your happiness and ultimate productivity.
A lot of business practices have become obsolete in the past ten to twenty years. The exponential advancement of technology in the early 21st Century has made certain practices useless, time consuming and fiscally impractical. One such practice is that of searching for office space in a high demand area.
Offices in downtown Los Angeles and New York are, of course, desirable because they add credibility and an air of sophistication to a company. However, they are also extremely pricy and somewhat inconvenient; employees do not all live in a central metropolitan area, and many specialists and experts prefer to telecommute from remote areas.
A fantastic compromise that blends the ease of telecommuting with the prestige of prime office space is to establish a virtual office in Los Angeles and/or New York. A virtual office gives your small business the address (not a P.O. Box) of a location in Los Angeles and many other cities across the US and access to incredibly cheap, convenient office space and conference rooms;at the same time, it also affords your employees remote access to any media, mailing and the like that you want.
Our virtual offices also can establish a business phone line with an appropriate area code that your clients can call and connect to any of your employees, known as our Virtual Phone Services. With a live virtual receptionist your calls and faxes will be answered and immediately forwarded to you, allowing you to handle your business operations from wherever you are.
Virtual offices in Los Angeles, New York and other big cities are a fast growing trend. We offer a number of packages, from just a business number or just a virtual office address to a full package, based on your small businesses budget, needs, and ability to connect your employees to the virtual office.
Making your company virtually ubiquitous is a great way to connect to more clients and customers; to expand your employee pool to a more selective, better group of candidates; and to add an air of legitimacy and prestige, allowing your small business to expand and grow exponentially.
- Reduce Office Costs. One of the easiest ways to start and maintain a successful business is to reduce office expenses. Many businesses can use a virtual office solution to run their office, reducing the need for on-site employees. Virtual Offices can be used for any type or size of business and entail many benefits, including saving money on office space/leases, having a prestigious business address in major markets across the US, having a Live Virtual Receptionist handle all of your calls, proper meeting and conference facilities/resources and so forth.
- Reduce Communication Costs. Using virtual phone systems will allow you to never miss a call while not having to install expensive phone systems for your business. These virtual phone systems will take calls around the clock, forward messages to you if required, and act as an office assistant. Phone networks, and their associated operating costs, can be one of the largest expenses for a small business.
- Go Digital With Documents. Having all of your paperwork in digital format will reduce a lot of unnecessary printing expenses, as well as save room in your office. Unless it is very necessary to have forms on hand, all documents should be digital and only printed on demand. This is also very friendly for the environment, which all businesses should strive to be.
- Hire Contractors Instead Of Employees. If you need sales reps to promote your business, hire them as a contractor for your company and pay them a commission. This will greatly reduce your tax burden for employment taxes, reduce your insurance costs, and limit your liability.
- Use Free Advertising. There are many ways that you can use free or low-cost advertising to promote your business on or off the Internet. Take the time each day to promote your business using free methods, and you will see a significant increase in your earnings.
Orange County is a prestigious location, both commercially and residentially. Located in the heart of Southern California, every entrepreneur longs for a business card with an Orange County address on it. However, acquiring a physical location here is very expensive and the risk of investing money into a physical space is very high. With long term lease and security deposits in the way, there’s almost no way for start ups to make their way here without taking a big hit to their financial security.
However, many organizations are now using Virtual Offices in Orange County in order to save money while still having a high profile and reputed business address in Orange County. You don’t want a P.O. Box, you want a real address and an option to actually use that space whenever you need to.
This is a great investment for small companies who are constantly on the go. It makes no sense for them to have one main office when they are constantly moving. It is ideal to have a virtual office instead of sinking money into a physical space that they’re never going to use. It’s also a great option for every other type of business, as you can work from anywhere you want including your home and still have a phone answering service, prestigious Orange County business address, and utilize the facilities and resources of a business, including conference rooms, fax machines, and a Live Virtual Assistant.
There are various plans for virtual offices spaces available for all kinds of businesses. Even the most basic plan includes a professional mailing address, collection and distribution of mails and access to fully furnished offices and mailing rooms.
There are various addresses available in Orange County along with a variety of services. You can take advantage of a phone answering service, virtual receptionist, communication plans and much more. You don’t need to waste your money to have a reputed business address anymore; virtual offices in Orange County are growing in popularity for a reason.
In the current economic and business climate we find ourselves in, finding and retaining that perfect employee we all love so much has become much harder. There are strategies, however, to find great employees and then, once that happens, it’s up to you to keep them happy and make sure they don’t leave.
Putting your company out there online and utilizing job recruitment websites and bulletin boards is the first things you want to consider. Most prospective employees are turning to online job searches as their primary tool in finding new employment. Job seekers these days are all too familiar with employers referring them to their websites for an online application. So many of them do not inquire at your place of business anymore. Take advantage of this trend by maintaining a high level of online saturation to attract that perfect employee.
The business employee of the modern world is also very interested in flexibility. Looking at virtual offices with a live virtual receptionist ensure a high level of flexibility, and with many mothers returning to the workforce, flexibility is huge. Companies that let the employees pick their shifts and are flexible about hours and childcare issues tend to produce happier and more productive employees. And when this happens, your retention rate shoots through the roof.
There are always good employee prospects out there, its just about finding what’s perfect for you and your business. Keeping them in this high turnover environment is a difficult challenge, but one that if conquered will give your business a high level of success. Many companies simply embrace the fact that employees are not going to stick around forever, so the mood and environment at the business project that onto the employee. This in turn contributes to a high turnover rate, one that we have seen in the past five or so years. Businesses that go out of their way to ensure employee happiness do much better than those that accept turnover as inevitable. Small things go a long way with workers and you should not underestimate the impact a small gesture can make.
Taking advantage of the online job seeking trend, being a flexible employer and maintaining a happy work environment are small things that can go a long way to building a successful company.
Virtual offices are steadily becoming the number one go-to option for businesses now and for the future. These offices can save business owners time, they’re energy efficient and extremely cost effective. Virtual offices come professionally prepared with amenities such as office equipment (i.e. fax machines, copiers, and scanners), office furniture and decor, phone answering services, conference rooms, and in some offices, a live virtual receptionist is also included in the package.
Virtual office space is in high demand due to the overwhelming growth of businesses that require self-managing offices. Business offices that are virtual can bring organization by minimizing the stress and hassle of trying to keep up with everything yourself, such as the costs of utilities, office supplies and countless other maintenance expenses. Having office space is very important for a business owner, whether they are large or small; office space is a very important component of a successful business.
There are a number of management companies that offer virtual office spaces for business. The costs will range depending on the location of the office, the amount of space and the amenities included. Some management companies will offer monthly leases while others will offer leases for six months, a year or even greater. But for the most affordable virtual offices in the most prestigious locations, check us out. That’s why we are the industry leader.
Economic times are tight for many businesses these days. Many small businesses cannot keep up with the costs of renting a brick and mortar office and paying the salaries of a secretarial staff. Unfortunately, there is still a real need for to have a live human on hand to answer the corporate phone, and for closely related clerical work. In the face of these issues, many businesses are turning to a virtual office solution to meet their needs.
One of the best ways to save money while maintaining an adequate level of service is to use a live virtual receptionist as a professional, pleasant point of human contact for your customers. Reputable virtual offices limit the number of businesses each receptionist takes calls for, so customer service will always be available in a timely manner. If customers must be briefly placed on hold, they will hear soothing music instead of being left to cool their heels in a blank silence. A quality virtual assistant will screen, prioritize and forward your calls by the criteria you set, so your highest priority calls can always be forwarded to you immediately.
In addition to the human touch of a live phone answering service, virtual assistants can forward both faxes and voicemails to your email inbox, where you can deal with them at your convenience. A virtual office solution can help manage your calendar and schedule your appointments. A live virtual receptionist may make calls for you as well as receive them reminding your contacts to keep their appointments and helping you finds new customers.
Web conferencing has become a part of the world of vocational technology. With more and more people opting for a virtual office as compared to the traditional office set ups, telecommunication has become very important. For those that work from a virtual office, they have to communicate through video, audio, text, live virtual receptionist and live phone answering services. Files, your desktop, a browser or even a power point presentation over the Internet can be shared. Thus more IT companies have been inventing newer and more efficient ways to allow this communication to flow with ease.
International communication is the biggest advantage of video web conferencing. For those working in a virtual office, web conferencing is important to bring together the various clients and employees around the world. Due to the rapid globalization of our markets, every firm has employees that work from abroad and clients from various countries.
Online training and support can be provided to employees through a ‘webinar’ or a web-based seminar. A presentation, lecture, workshop or seminar can be transmitted over via the Internet, which can be one or two-way. Electronic Meeting Systems (EMS), which provides online facilitation, tools to help in the web conference. Voice over IP (VoIP) can be used for real time audio communication.
All these products that web conferencing gives us are easy to use and do not need software and external installation; it can all be done at the touch of a mouse. They cost less than hardware-based video conferencing and are available anywhere. Other benefits include increase of employee morale after using advanced technology, improve safety and reduce travel risks. With the world growing leaps and bounds, we should too should get on the bandwagon and make use of the gifts the IT geniuses have given us.
A virtual office has now taken over traditional office spaces in the form of working from home and thus opting for your personal office at home, telecommunication and live conferencing, which still holds the integrity of the business professionalism. With increasing costs for non-renewable resources and growing global population and demand, the need for virtual offices has become a norm.
By using a virtual office space instead of a traditional one you can eliminate over 13,000 pounds of CO2 that is released into the atmosphere during the commute every year. It helps in reducing individual or an organizations carbon footprint. The carbon footprint is the total amount of greenhouse gases used by any individual or association. On average American workers spend approximately 47 hours per year commuting during the rush hour. This is equivalent to 23 billion gallons of gas used during the traffic hour. Since you work from home, there is less time spent on the road, which reduces the time CO2 is getting pumped into the air. This also reduces the dependency of humans on oil and the crazy prices that come along with it. Other ways to reduce our carbon footprint is by using carpools, electric and hybrid vehicles etc.
Traditional costs can be reduced by simple organization. Go Green with Virtual office spaces! Use energy-saving computers and settings rather than desktops that take up more energy. By digitalizing, the usage of paper is reduced and when needed recycled paper should be used. This office set up helps to cut back on energy and money used for business trips as telecommunication takes care of them. The costs of afternoon lunch and also amount spent on office attire can be saved.
After looking at all the benefits of a virtual office, the most important has to be a balanced-life. As people work from home and have more time from their eliminated commute they have more time to spend at home with family and more time for extra-curricular activities. This keeps the employee stress-free as time management is left up to them. With the increasing world population, climate change and natural disasters we all should sincerely make efforts to change our lifestyles and contribute with a virtual office!